Contractor Invoice template

Free contractor invoice template in Docusign

A contractor invoice is used for getting paid from a client for services provided like home repairs, renovations, consulting work, or freelance projects. Our contractor invoice template clearly lays out what work was completed, hours worked, rates, material costs, and the total amount due, so both the contracting company and their client know exactly what’s expected.

Use our free, standard contractor invoice template to bill clients professionally, whether you charge hourly, by milestone, or with a fixed-price agreement. Set clear payment terms from the start to avoid any misunderstandings so to keep your projects running smoothly. This invoice template also allows you to customize fields such as contractor and client contact info, job descriptions, time entries, unit costs, materials, totals, and payment due dates.

This contractor invoice template is set up for easy use online and it’s fully editable so it’s ready to be populated to send through Docusign. Once signed, the sample invoice is securely stored in your Docusign account for download or printing whenever you need it.

What is a contractor invoice?

A contractor invoice is a formal document issued by a contractor to a client to request payment for services rendered or goods supplied. Like a standard invoice, it serves as a record of the transaction and outlines the amount due for the work completed.

What is included in a contractor invoice?

To ensure that a contractor invoice is legally-enforceable, it must include:

• Identification of parties: Clearly state the names and addresses of both the contractor and the client.

• Invoice number and date: Unique invoice number and the date of issue are essential for tracking and record-keeping.

• Description of services: Detailed description of services provided, including hours worked, rate, and amount due.

• Payment terms: Specify payment due date, late fees, and accepted payment methods.

• Dispute resolution clause: Outline procedures for handling disputes.

• Governing law: Specify the jurisdiction under which the invoice is governed.

Additional (optional) provisions

While not required, the following components can enhance a contractor invoice:

• Confidentiality clause: Ensures the contents are private and intended solely for the recipient.

• Signature line: For added authenticity, though not legally required.

• Thank you note: Adds a personal touch and encourages prompt payment.

• Additional contact information: Provides more ways for the client to reach out with questions or concerns.

Why do you need a contractor invoice?

If you're an independent contractor or a freelancer, a well-structured invoice is essential for getting paid accurately and on time for your services. This document serves as a formal request for payment from a client for work completed. 

A contractor invoice is helpful for:

• Requesting payment for services: After completing a project or delivering services, an invoice formally requests payment from the client.

• Tracking financial records: Invoices serve as essential documentation for both the contractor and the client for accounting and tax purposes.

• Maintaining professionalism: A professional invoice demonstrates a structured and organized approach to business.

• Setting clear payment expectations: It outlines payment terms, due dates, and acceptable methods, preventing misunderstandings.

• Dispute resolution: In case of disagreements, the invoice provides a documented record of services rendered and agreed-upon terms.