Commercial Invoice template

Free commercial invoice template

Our commercial invoice template includes all the standard fields needed for international trade, helping you bill accurately for goods sold across borders and prepare customs paperwork in one step. This comprehensive template covers all the important details like buyer and seller information, detailed product descriptions, item quantities, HS codes, unit prices, total shipment value, shipping terms (Incoterms), country of origin, and payment terms, ensuring both you and your client stay aligned while facilitating smooth customs clearance.

This free, customizable commercial invoice template makes it easy to document your transactions and provide clear records for both you and your trading partners. Whether you’re shipping wholesale goods, exporting machinery, or selling products internationally, you can easily tailor sections like exporter and consignee details, itemized product lists, country of origin, weights, totals, and applicable duties or taxes.

Ready to fill out and send online with Docusign, the commercial invoice template speeds up approvals and ensures your documents are securely stored; ready for download or printing once you log into your Docusign account.

What is a commercial invoice?

A commercial invoice is a legal document issued by the seller to the buyer during an international transaction. It serves as a customs declaration and provides details about the goods being sold, their value, and other relevant information for customs clearance.

What is a commercial invoice used for?

A commercial invoice is primarily used for customs clearance in international shipping. It provides customs officials with the necessary information to assess duties and taxes, and to ensure compliance with import/export regulations. It also serves as a record of the transaction for both the seller and the buyer.

What is included in a commercial invoice?

The key components of a commercial invoice are:

Transaction details

• Description of goods: This includes quantity, weight, dimensions, and detailed description of the goods being shipped.

• Value of goods: The total price of the goods, specifying currency used.

• Payment terms: Information on payment conditions, such as payment method and due date.

Parties involved

• Exporter details: Name, address, and contact information of the seller.

• Importer details: Name, address, and contact information of the buyer.

Shipping information

• Origin and destination: Details of where the goods are coming from and where they are going.

• Shipment date: Date when the goods are shipped.

• Mode of transport: Information about how the goods are being transported (e.g., air, sea, land).

Customs information

• Harmonized system (HS) codes: Classification codes for the goods, used to determine tariffs and taxes.

• Country of origin: Where the goods were manufactured or produced.

• Additional charges: Any other costs involved, such as shipping, insurance, or handling fees.

Legal and compliance details

• Declaration statement: A statement confirming the accuracy of the information provided.

• Signature: Signature of the authorized person from the exporting company.

Optional provisions

While not always mandatory, the following items may be included to enhance clarity or meet specific customer or country requirements:

• Packing list reference: Cross-reference to a separate packing list document.

• Certificate of origin number: If required for tariff or trade purposes.

• Export license number: If goods are controlled or regulated.

• Banking information: Seller’s bank account details for payment.

• Insurance policy number: If insurance is arranged.

• Additional remarks or instructions: Special handling, regulatory notes, or other pertinent information.

• Barcode or QR code: For tracking and document management.